Virtuelle Konferenzen und Webinare

Using virtual conferencing platforms, you can host virtual conferences on a large scale. In times of COVID, people won’t need to travel to specific locations anymore in order to participate in a conference or a meeting. It can now all be done online.

What Features Do You Need?

This certainly varies but since the specific KPIs and requirements of businesses will be different. Small companies have different priorities than large enterprises or manufacturers for example.

Nevertheless, there are certainly a couple of features that are essential to a virtual conferencing platform.

The following is a list of some standard features most of them would need in a virtual conference tool:

1. Breakout Rooms

Breakout rooms are sub-rooms or sometimes small groups if the attendees decide to split a large room into smaller segments. This is needed when employees need to be part of several different teams but the groups are not overlapping.

Distinct and personalized chat windows go a long way towards having effective brainstorming sessions without being disturbed by too many conversations taking place in the same room.

2. Third-party Integrations

As you probably know, video conferencing systems or conference calls should have a lot of functions integrated and not all of them are covered by the platform itself. That’s why it is very important that you are able to integrate other apps which are not native to the platform.

Apps include autoresponder services like Getresponse or MailChimp or payment solutions like Stripe and Paypal.

3. Reporting and Analytics

Before organizing a virtual conference, you need to know what the engagement levels are and our platform gives real-time feedback to the hosts in order to keep improving on different aspects of the event. The virtual conference platform needs to keep track of stats on the number of registrations, attendance and polls.

4. Conference Recordings

Any conference software needs to have an automatic recording option. This way, anyone who misses the live conference can watch it later on the organizer’s website.

Sometimes, the hosts themselves might want to use it in a different way or even start selling it as a product later on. Webinar apps like WebinarJam enable automatic conference recording.

5. Ticketing System for virtual conferences

End-to-end ticketing is also very important when registering for a virtual event or webinar. The software needs to offer barcode and ticket scanning, kiosk management, mobile and onsite ticketing, ticket brokering, etc.

6. Polling

When holding a webinar, it can be quite useful to get immediate feedback to certain curated questions. This way, you can collect feedback about public opinion. The best conferencing platforms allow more than one poll to be created.

7. Screen Sharing

Screen sharing always needs to be part of any good virtual conferencing platform since it is used to share text, images, links and sheets as well as charts and diagrams. This feature is definitely one of the most vital ones since remote presentations depend on it.

Other features that would be useful are whiteboarding, e-learning, chat messaging, HD presentations, virtual event management, event app, and single-click registrations.